How to Choose a Water Softener for Your Office

There are certain tools like water softeners that can help you increase productivity in your office. However, it’s important to know not only why you should have a water softener in your home or office but how to choose the right one as well. Just like any other product, these tools come in different forms and in varying qualities. These tips will help you find the water softener for you and your office.

What Is Water Hardness?

Water softeners, as the name suggests, are designed to soften “hard” water. Hard water refers to water that has dissolved chemicals in it. These chemicals can include;

  • Calcium
  • Magnesium
  • Manganese
  • Copper
  • Aluminum
  • Iron

This can cause problems such as the feeling of a film on your hands after you wash them, a need to use more detergent for clothes at home, or a damaging buildup of chemicals in office pipes. These can lead to inconvenience and, in the case of the last point, a fairly expensive one. These are some of the reasons it’s so important to make sure to take care of your water properly.

Choosing Grain Capacity

The first step in choosing the right water softener for your office is to know the hardness of your water. You can get your water tested to learn this or if your office uses municipal water, you should be able to contact your municipality to find out. The result will typically come back in a measurement of grains per gallon or GPG.

Water softeners have a measurement of grain capacity. This tells you what GPG measurement that the model can remove from your water before regeneration. Regeneration is the period at which the softener has to rid itself of the buildup of minerals it’s filtered out of the water through a salt rinse.

To determine the grain capacity your office needs, start by considering how much water the office uses. Then you can weigh that against what different water softeners offer. The larger and more populated the office is, the more likely it is to have a high water usage.

Type of Mineral Removal

Not every water softener removes the same chemicals from water as the last. Two of the biggest concerns, for example, is the removal of chlorine and iron from the water.

Most water softeners remove basic elements such as iron as one of the most basic features. However, this isn’t always the case for certain elements like chlorine which can affect the odor and taste of the water. In these cases, you’ll likely need a combination of water filter and softener.

Sediment Removal

Some materials in office water aren’t minerals. Instead, some locales might run into a problem with sediment in their water. This can include material such as sand, silt, organic material from the water source, and more.

In these cases, it’s crucial to check and see if the water softener you’re considering offers sediment filtration. This is more common in high-end sediment filters and combination softener and water filters than in budget options.


When an office is getting a water softener system installed in their office, they need to carefully consider the company completing the installation. Generally, these companies don’t need an official license to install the systems. That’s why it’s worth looking into the company and looking for a Water Quality Association certification and any reviews they have before working with them.

This is also a good time to double-check if the company offers any type of warranty or money-back guarantee. This gives your company a cushion in case the system doesn’t work properly.


Every office is on a budget of some sort. This makes considering that budget a critical factor in choosing the right water softener for the situation. That’s why it’s a good idea to think about what features you need before considering adding features that you want.

Remember that a lower budget doesn’t necessarily mean that the unit has to be lower quality. Make sure to carefully consider what each water softener is offering before you make a final decision.

When you take these considerations into account, you’ll find the perfect water softener for your office in no time.